Nine Simple Steps to Create a PR

1. Entry into the ePurchase web link is password/ PIN protected and all data transactions are encrypted for added security.

2. The on-line wizard automatically creates a default PR number constructed from the staff ID and count of prior PRs entered by the user. This default numbering scheme can be replaced with your own proprietary company numbering convention.

3. You may select candidate vendors from the list of vendors currently found in the GCAS accounting system or enter details you may have on one or more vendors to be considered for this purchase.

4. A default list of Advice Options are provided to allow you to decide the criteron to be used by Purchasing for selecting the best price for the product purchase. A selection of other than the lowest bidder requires an explanation.

5. A "Parts Master" database is provided for frequently ordered items such as supplies or legitimate parts in a mechanical assembly. The quantity required, expected price and inspection/certification requirements are also specified.

6. Multiple shipment/delivery schedules are defined.

7. All accounting detail needed to describe the purchase are optional. The GCAS accounting system provides dropdown lists of valid projects, tasks, departments and account numbers. A limited set of valid accounts are provided to help characterize the expense. The accounts are further filtered to match the selected project and all entries are user-optional.

8. Special instructions and requirements for the purchase such as special testing, certifications, QA standards, Government priority, shipment details, vendor terms, etc. are all specified.

9. The wizard concludes with a summary report showing the created PR.