eExpense

Automatic and Timely Submission of Expense Reports from Anywhere in the World!

Each line of the Expense Form contains:

• The Date of the Expense
• Dropdown selection of Expense Source (1. Local Mileage, 2. Per Diem, 3. Receipt, 4. No Receipt)
  • Local Mileage uses the IRS mileage rate for dollars
  • Per-Diem automatically calculates the dollars taken from the DOD published per diem rates
  • Receipt provides the option of attaching a receipts file
  • No Receipt constrains the dollar amount entered to the IRS limit
• Dropdown selection of the expense type (1. Travel, 2. Entertainment, 3. Lodging, 4.Meals, 5. Material, 6. Service, 7. Other)
• Lodging results in a display of the maximum dollar amount allowed from the DOD lodging values (with over ride)
• Project ID (From list of valid “non-fringe” projects found in GCAS)
• Project task (dependent on the selected project)
• Description of the purpose of the expense
• Who consumed the expense (“On Behalf Of” is used to identify features associated with the expense such as other participants in business meals, etc.)
• Dropdown selection of the Expense Payee (1. Employee Paid, 2. Prepaid, 3, Company Credit Card)
• Miles/ Receipt /Location
• Expense Amount
• A supervisor approval check box by line if the user is a supervisor