eExpense

Powerful

eExpense is a web-enabled Expense Form entry system that is a companion to the GCAS Government Cost Accounting System software used by companies that do business with the Federal Government. eExpense allows staff employees and consultants to enter travel and other expenses into a secure entry form on the company website using a standard web browser.

Integrated

When saved by the user, the entered data automatically creates a voucher in the GCAS accounting system that can later be edited as necessary by accounting personnel. The final approved voucher is then entered into the GCAS General Ledger as expenses to the appropriate jobs to produce an Accounts Payable back to staff member who originated the eExpense entries. Cash Advances and Company Credit Cards are automatically deducted from the Expense Form total and a separate Voucher for these expenses is created in GCAS for entry into the General Ledger.

Secure

Entry into the eExpense web link is password/PIN protected and all data transactions are encrypted for added security. User data entry is controlled by strict validation checks and dropdown lists that are linked back to the GCAS accounting system.

Flexible

A supervisor can view, edit and approve any subordinate employee's Expense Form. This can be done either on a line-by-line basis (or all lines at once) in each individual Expense Form, or in a batch mode where the supervisor can approve groups of staff after reviewing a Expense Form report.

Easy to Use

After a successful login, the Expense Form subsystem presents the user with the ability to view or enter Expense Forms.

The eExpense Module